Staff Positions and Responsibilities

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Board Liaison

Producer

  • The Producer has three main responsibilities: assembling a qualified staff, organizing and supervising all personnel, and maintaining the budget. Further details of all Producer responsibilities are listed in the Production Responsibilities document.
  • The Producer shall report on the progress of the production to the BOD at their regularly scheduled meetings, from pre-production through post-production. He/she should outline all progress and problems that might impair the timely preparation or quality of the show, requesting needed assistance. The Producer ensures that all aspects of productions are moving forward, resulting in a quality final product.

Director

1.Directors must submit their application to direct to the BOD and go through a selection process, the details of which are available separately. Directors are selected by the Board for each show. 2.Has creative control over all aspects of the production. 3.Is responsible for all action on stage during the performance. 4.Communicates his/her concepts for technical elements to other staff members. 5.Must take into account the budgetary and physical restraints of the theater. 6.It is beneficial to have an Assistant Director as a second set of eyes and ears, to offer constructive suggestions regarding elements of the production, and to run certain rehearsals or components of rehearsals. 7.The Producer and/or Director select the production staff. 8.Casting is determined by the Director with the assistance of the production staff. 9.The Director establishes the rehearsal schedule. Rehearsals may be held at Footlite or elsewhere. 10.The Director may choose to hold a Long Saturday or Long Sunday Tech Rehearsal. a.This is the time for the Director to turn the show over to the Stage Manager to coordinate all technical and performance elements, if it has not been done. b.Set construction should be virtually complete. Some painting and decorating may remain, but all set pieces, flies, and props should be in place. All set pieces and props should also have their storage and pre-set locations determined. c.Costumes should be virtually complete. Minor alterations may still be required. It is recommended that a formal costume parade be held before or on this day. d.The plan for the day may vary depending upon the Director’s desires and the development of the show. However, lights and sound should be set, the stage crew rehearsed in their responsibilities, all set pieces should be spiked, personnel assigned, and musical timings set. The Stage Manager will call cues from then on. e.Monday through benefit performance, if one is held, or opening night are usually dress rehearsals with full orchestra and technical support. The degree of costuming and make-up are at the Director’s discretion.

B.Music Director (May be divided into Vocal Director and Orchestra Conductor) 1.Teaches all music to the cast and sets standards of musical performance for the cast and the orchestra. 2.Recruits and rehearses orchestra members. 3.Provides recorded music to choreographers for rehearsals. 4.Must take into account the budgetary limits and physical restraints of the theater. 5.Must work closely with the Director, Vocal Director (if one is used) and Conductor (if someone other than the Music Director conducts) to interpret the score and fulfill the Director’s vision.

C.Choreographer 1.In cooperation with the Director, conceives, documents, and teaches all dance and associated movement. 2.Must work closely with the Director and Music Director to fulfill the Director’s vision. 3.Works with the dancers to interpret and develop their characters.

D.Costume Designer 1.In cooperation with the Director, designs and implements the costuming element of a production, including building and/or acquisition of all costumes in a timely manner and within budgetary limits. Oversees the costume build crew and the details of the show’s costuming. 2.Studies the musical, researches fashion of the time period and location. 3.Measures and fits the costumes, repairs and cleans the costumes as needed during the run and upon conclusion of the performances. 4.Is responsible for the returning of all costumes at the end of the show’s run and the cleanliness and order of costume storage areas. 5.At times, the Costume Designer may also be responsible for Makeup and Hair Design, as well. 6.It is beneficial for the Costume Designer to have a Costume Assistant and a costume construction/alteration/procurement crew.

E.Technical Director 1.In cooperation with the Director, oversees the technical aspects of a production and ensures that all designs are built to the designer’s specifications and within budgetary limits. The Technical Director works directly with the Set Designer, Set Decorator, Lighting and Sound Designers, and the Stage manager to ensure a smooth technical performance. 2.Is responsible for the construction and continued functioning of all set pieces, including platforms, wagons, flown materials, and special effects. 3.Is responsible for the tools and equipment used in set construction. 4.Is responsible for the safety of all technical assistants and aspects of the production. 5.In cooperation with the Director and Set Designer and with the aid of others, constructs set pieces and hangs drops and curtains. A Set Construction crew aides greatly in these functions. 6.In cooperation with the Stage Manager, is responsible for leading the set strike and disposal, storing and returning of all set construction and other materials.

F.Stage Manager 1.In cooperation with the Director, is responsible for the efficient running of rehearsals and performances. 2.Is responsible for coordinating all aspects of the rehearsals and performances from the time of the technical or long day (usually a Saturday or Sunday) through the end of the run of the production. 3.Creates a cast sign-in sheet that encompasses every rehearsal and performance date. Keeps tract of attendance and tardiness, contacts missing cast and crew members. 4.Opens and closes the rehearsal/performance space before and after each rehearsal/ performance. 5.May assist during rehearsals by organizing elements of the show, getting cast members together at the place or time requested by the Music Director, Choreographer and Director. 6.Is responsible for keeping the master or production script, recording all the Director’s blocking, all lighting, sound, rail, deck, scene shift, and special effects cues in it. 7.Assembles lighting, rail and deck crews and provides names for the programs. 8.Is responsible for running and calling the show, coordinating and supervising the production run crew, overseeing stage preparations, initiating the start of a performance in cooperation with the house manager, and stopping “run mode,” when necessary. 9.Is responsible for assuring that all performers are prepared and in position to perform each scene. 10.Wired head two-way sets (Clear Com) are worn by the Stage Manager, Light Board Operator, Follow Spot Operators, Rail Captain, and Deck Crew. The Stage Manager maintains and controls distribution of the head sets. 11.It is beneficial to have an Assistant Stage Manager to assist in the efficient running of rehearsals and performances, to assume some of the duties, and for that person to gain experience. 12.Strike is to take apart the set, return set building materials, furniture,costumes and props to their proper storage place and clean the entire theater building. This includes not only the dressing rooms, green room, pit, stage and shop, but also the kitchen, lobby restrooms, lobby, auditorium, office, small bathroom, storage areas, hallway, and light booth. The coordination and execution of the strike are the responsibility of the Technical Director and Stage Manager.

G.Lighting Designer 1.In cooperation with the Director, is responsible for conceiving and documenting lighting plots for all scenes of the production. Communicates the lighting cues to the Stage Manager. Oversees the details of the shows’s lighting design. 2.Is responsible for overseeing the hanging, focusing, and upkeep of all lighting instruments and the maintenance of the light board. 3.Is responsible for the supervision and training, if needed, of the production’s light board operator and spotlight operators. 4.Works closely with the creative and production teams to create a performance which connects with the audience. 5.In a short-run production, it is preferred that the Lighting Designer operate the light board for the run of the show. 6. If additional lighting instruments are desired, is responsible for obtaining and returning them, while maintaining budgetary limits.

H.Makeup/Hair Designer 1.In cooperation with the Director, is responsible for design and implementation of the hair and makeup elements of a production. 2.Researches the hairstyles and makeup fashion of the time period, location, and style. 3.Works closely with the Costume Designer, Set Designer, Set Decorator, and Properties person to create a cohesive and consistent style. 4.Trains and/or assists performers with makeup application and hairstyle, as necessary, or supervises the hair/makeup crew. 5.Although actors are expected to provide their own makeup, the Designer may need to acquire certain makeup supplies and wigs/hairpieces and keep track of inventory, maintaining budgetary limits.

I.Properties Designer 1.In cooperation with the Director, is responsible for the design, building, procurement, maintenance and safe return of all props for a production, maintaining budgetary limits. 2.Researches the time period and location and provides all needed properties by the long tech rehearsal or before. 3.Works closely with the Set Designer, Set Decorator and Costume Designer to create a cohesive and consistent style. 4.Manages a detailed props list, including information regarding whether the item will be pulled from stock, built, borrowed, rented, or bought, the cost, source, date of obtaining, and any alterations of borrowed props, if allowed. 5.Oversees the backstage placement of props during the run of the production. 6.Works with the cast on the use and proper handling of props, as needed. 7.Maintains safety with props (especially guns, swords, fire, etc.) 8.Responsible for the purchase, preparation and safe storage of all stage food. 9.Is responsible for the cleanliness and organization of the prop room and other areas of prop storage. 10.The Props Designer may also be responsible for Set Decoration, including items of set dressing, furniture, window dressing, and other set pieces. Or the Props Designer may collaborate with the Set Decorator providing items in stock, such as pictures, candelabra, books and other set dressing.

J.Set Designer 1.In cooperation with the Director, designs dimensional drawings for all scenic elements of a production in a timely manner and within budgetary limits. 2.Is responsible for overseeing the construction and decoration of all set pieces and drops. 3.Researches the architecture, furniture, décor, etc., of the time period and location. 4.Works closely with the Lighting Designer, Set Decorator, Costume Designer, and Properties Designer to create a cohesive and consistent style.

K.Sound Designer 1.In cooperation with the Director, designs the sound elements and is responsible for the maintenance of all sound equipment necessary for the production, within budgetary limits. 2.Gathers or creates and documents all sound effects and music that is not produced “live” during the performance. Communicates all sound cues to the Stage Manager. 3.Determines when vocal and musical sound reinforcement is needed. 4.Insures the safe and efficient cabling and installation of all speakers, headsets, boards, monitors, and other sound equipment. 5.Trains and supervises (along with the Stage Manager) the Sound Board Operator. 6.Microphones can be placed on stage or in the Light Booth. 7.Works closely with the other designers to create a cohesive and consistent style.

L.Scenic Artist/Set Painters 1.Is/are responsible for painting all set pieces, backdrops and flats to the specifications set forth in the Set Designer’s drawings. 2.Maintaining and repairing these, as needed.

M.Accompanist 1.The Audition Accompanist is responsible for playing the piano accompaniment for auditioners during auditions and call-backs. Audition accompanists sight read the music presented to them by the auditioner. 2.The Rehearsal Accompanist plays production music during rehearsals, as requested by the Director, Music Director, and/or Choreographer. This may or may not be the same person who plays keyboard/piano in the orchestra during performances.

N.Tech Crew The Tech Crew is under the direction of the Stage Manager and may include some or all of the following: 1.The Light Board Operator is responsible for running the light board during final rehearsals and performances and for maintaining the lighting equipment for the show. 2.The Follow Spot Operators are responsible for running the spotlights during final rehearsals and performances. 3.The Deck Crew is responsible for moving set pieces and furniture on and off stage and arranging those pieces in the wings and storage areas. Performs pre-show and post-show prep. Works also with the Properties Designer. 4.Rail Crew is responsible for moving all flown set materials into and out of position. Must maintain the fly system safely. 5.Dressers work with performers in the backstage area, as required, to assist with costume changes. 6.The Sound Board Operator is responsible for running the sound board during final rehearsals and performances and for providing and collecting the microphones to/from the appropriate cast members, performing sound checks before each performance, and maintaining the sound equipment (sound board, microphones, batteries, etc.). 7.Other positions may be created to meet specific challenges of performance for a given production (for example, flying characters).

O.Set Decorator 1.The Set Decorator’s duties may be the responsibility of the Set Designer or the Properties Designer. If a separate person or crew is needed for this task, they are responsible for the procurement of all set decoration elements for a production in a timely manner, as directed by the Director and/or Set Designer. 2.Researches architecture, furniture, décor of the time period and location. 3.Places all the set dressing pieces (pictures, window dressing, etc.). 4.Maintains/repairs decorator pieces, as needed, and returns or stores them after strike.

P.Orchestra 1.The Music Director or Conductor is responsible for securing the orchestra members needed. 2.The orchestra learns and performs the music at final rehearsals and performances. 3.Attends rehearsals as scheduled by the Music Director or Conductor, sitzprobe, and all performances.